Building Blocks of Information Management System

Like a building, the Information Management System in an organization is built block by block. This requires the involvement of the grass root level worker to the top most management of the organization. Information Management System is not implemented as out of box solution as the needs of each and every business is different from another. Like building even the Information Management System is based on a particular architecture and has to be planned intricately. Each and every block which goes into the making of the Information Management System needs to perfectly match with the needs of the organization as a whole. It is not worthwhile to use standalone applications with no information exchange in a large organization. Before embarking upon in-house development or outsourced Information Management System, it is important to set the goals of the organization in the initial stage. This will give us a broad idea of what all areas the system will cover. Information Management System is a response to the functional needs of an organization. Once the functional goals of the organization have been defined the Information Management System building can start with the provision of appropriate systems and controls as the building block for each of the component of the Information Management System. Information Management System can consist of the following building blocks which may be implemented at a go in the organization or one at a time, however keeping in mind the need of full integration with other blocks. The blocks can be listed as

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• Enterprise Resources Planning for management of internal controls and operations. • Supply Chains Management which manages information relating to vendors and suppliers. • Contacts Management which manages the corporate contacts database. • Document Filing System for management of electronic documents properly organized and indexed for instant retrieval • Human Resources Management which involve in managing the employees • Data warehousing which archives the organizational data • Disaster Management which involves backup strategies and emergency situation handling procedures. • Telecom and Communication Systems for communication.

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