Life Cycle of Information

What exactly are information life-cycles and its management? What are the best practices involved in information life-cycle system. Companies are still in the development phase of evolving best practices in information life-cycle management. There are no given rules and regulations. The evolution is totally need based development and usually keeps evolving over time. By enforcing the best practice in information life-cycle management the cost involved in handling and storage of data is reduced and the security of the data gets enhanced. New techniques of data protection are being evolved every day and the Information Management System must implement clear ruses as to the use and storage of data across the organization. It is the duty of the management to decide what data to store and of how much time to store. This requirement involves all the concerned departments, their needs are studied and then a decision and policy is framed keeping in mind the cost of data storage and preservation. The Information Management System has to cater to all the departmental needs of all departments of the organization. The data life cycle has to be decided by the concurrence of all the user department s and considering the statutory and legal requirement of data preservation.

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The IT infrastructure requirement has to be planned accordingly keeping in mind the perceived growth of atleast the next five years. The data life-cycle should always leave an audit trail so that at nay given point of time information should be available as to who assessed the data and what addition or deletion or changes were made to the data and by whom. The currently used data should be retrievable on demand and the low usage and demand data can be placed in the archives. Effective data management can be used only with a good archival system in place. Together with the archival system, the Information Management System must have in built disaster management and recovery processes and procedures.

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